My Purchases

Introducing My-Purchases, a powerful and intuitive software that revolutionizes the way your organization manages the purchasing process. Designed for multi-user environments with multiple approval hierarchies, My-Purchases provides you with total control over your organization's orders for products, services, and more, all at your fingertips.

With My-Purchases, you can easily map and streamline your entire purchasing process, from requisition to approval to fulfillment. The software allows you to define customizable approval workflows that align with your organization's procurement policies, ensuring compliance and accountability at every step.

The user-friendly interface of My-Purchases makes it simple for all users, including requesters, approvers, and purchasers, to submit, review, and track purchase requests in real-time. The software provides a centralized platform where all purchasing activities are consolidated, providing a clear overview of all pending and completed orders, enabling better visibility and control over procurement processes.

One of the standout features of My-Purchases is its ability to handle complex approval hierarchies. The software allows you to define multiple levels of approval based on predefined rules, such as cost thresholds or product categories. This ensures that purchase requests are routed to the appropriate approvers, saving time and eliminating bottlenecks in the procurement process.

My-Purchases also offers comprehensive reporting and analytics tools that provide valuable insights into your organization's purchasing activities. You can generate custom reports to track spending, monitor supplier performance, and identify cost-saving opportunities. These insights enable data-driven decision-making and support strategic procurement initiatives.

In addition, My-Purchases is highly scalable and adaptable to suit the unique needs of your organization. The software can be customized to match your procurement policies, product catalogs, and supplier information. You can also integrate My-Purchases with other systems, such as ERP or accounting software, to streamline data exchange and further enhance procurement efficiency.

By implementing My-Purchases, your organization can gain better visibility, control, and efficiency in managing the purchasing process. With its robust approval workflows, user-friendly interface, comprehensive reporting, and customization capabilities, My-Purchases is the ultimate solution for modernizing and optimizing your organization's procurement operations.

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Purchasing Process

Usually the refference standard for purchasing process is SAP, but it has limitations.

We've felt that the rigid structure of SAP is hindering fast decision making

New policies get delpoyed frequently, forcing your process to adapt, or else become complicated

More often than not, the changes are quite costly in terms of development

We managed to have My Purchases link with various stages of the process, or handle it completly

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Structured interface to view-it-all in one place

The place where all the orders comes together

Easy filter to the subset you want

Tailored view for each function - requisitioners, approvers and controllers

Color coding and quick-access views for fast information digest

Know in every moment each details predending to an engaged cost

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Purchasing requisitions made easy

Enough with the multiple tabs, screens and hoops you need to jump through

Handles multiple budget owners

Integrated purchasing review and approval process

Integrated budget owner review and approval process

Maps multiple process flows like Service & Materials to COST, Material to Storeroom, CAPEX spending

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Spending buckets and Approval limits management

Ah yes, the complex structure of where the money goes...

Ability to define a different approver for each project or area

Ability to define limits per cost center

Set budget approval limits requisitioner

Email notifications based on purchase rquisition state

Let's imagine a real life scenario...

1

Finance has finished the P&L sheet for the previous month

-> do you know how you closed the month on M&R spend?

-> is it a suprise the impact you had?

-> were you inline with budget?

2

Your manager is upset you overspent your budget with 28%

-> did you know this before the results were published?

-> are you on a streak of spend variability?

-> you feel you do not have control over this. How could you predict that?

3

You need to present an analysis on spending and a prediction for the current month-end

-> so you make some exports from SAP and try to make sense of them

-> how long does it take you to prepare informative reports?

-> do you remember the details for most spends?

4

OK, you've explain te past - now let's look in the future

-> do you know all costs you have engaged?

-> are you controlling when they will be received?

-> do you account for both services and spare parts usage?

5

Your report and prediction are ready, but with questionable accuracy

-> can you easily drill up-down in your analysis?

-> are the gaps and overspends visible?

-> does your data drive better decision-making??

How would you value the ability to have total control of your costs?

-> know at any moment who, on what, where, when and how much cost they engaged
-> one-click away predictions for the future, not only ongoing months?
-> have the confidence of controlling the data completely

12

requisitioners

2.5K

materials

115

vendors

200

orders / month